My Role
Product Designer
(Research, UX/UI, Prototyping)
Duration
1 Month
Team
2x Product Designers
4x Frontend Developers
Impact
We built this product from 0 → 1 and as a result we get
✨ 500+ candidates onboarded in first recruitment cycle
✨ Unified 5+ scattered tools into one platform
✨ Zero missed applications due to clear tracking and notifications
✨ One-click candidate profiles replaced interview-day chaos
Project Statement
GDG On Campus JSS recruitment was fragmented across 5+ disconnected tools - Instagram, Google Forms, WhatsApp, spreadsheets, and external platforms. This created 25% candidate drop-off from missed deadlines and zero application transparency, while recruiters spent 40% of their time on manual coordination instead of evaluating talent. The result: talented students eliminated by poor tooling, not merit.
Discovery & Research
As part of the GDG JSS recruiting team, I experienced the chaos firsthand. To validate these weren't isolated issues, I conducted:
✨ 5 recruiter interviews with team members across roles
✨ 30+ candidate surveys from previous recruitment cycles
✨ Workflow mapping of all 5+ tools currently in use
85% of candidates couldn't answer: "Where am I in the application process?"
The top frustration wasn't rejection - it was uncertainty.
Recruiters spent 40% of their time on tasks a computer should handle: copying links, sending reminder emails, manually tracking who submitted what.
Trust was broken. Cheating concerns made recruiters second-guess every remote assessment, but they had no tools to prevent it.
User Persona's
Candidates Pain Points
✨ No single platform and unified process.
✨ Have to open Instagram again and again.
✨ Too many links to open.
✨ Chance of missing important info.
✨ Scattered information leading to missed announcements.
✨ Lack of clarity in application status and progress updates.
✨ Problem arises if wrong credentials/email used.
✨ Aptitude platforms don't work sometimes.
Recruiters Pain Points
✨ Registration links need to be shared manually.
✨ Have to send individually the messages and mails.
✨ Have to make various forms in different platforms.
✨ Resumes are difficult to go through.
✨ Doubts resolved through WhatsApp, which caused confusion.
✨ D-day mismanagement.
✨ Unavailability of 4th years for HR rounds.
✨ Difficult to navigate through different links of same candidate.
The Solution
Each section was built to address specific pain points validated through research—from scattered registration forms to interview-day data scrambles. The platform creates a continuous thread connecting candidate applications to recruiter decisions, replacing 5+ disconnected tools with one automated system. Here's how each section works and what problems it eliminates:
User Flow
Onboarding
What it solves: Eliminates scattered registration forms across different platforms.
Key Features:
Single registration flow capturing all essential info once
Profile setup with social links (GitHub, LinkedIn) stored permanently
Account verification preventing duplicate/fake entries
Candidates Dashboard
What It Solves: Zero visibility into application status and next steps.
Key Features:
Three-stage progress tracker showing current position (Task → Aptitude → Interview)
Active tasks/tests displayed with clear submission buttons
Real-time status updates replacing Instagram/WhatsApp checking
Candidate Profile
What It Solves: No centralized record of candidate's complete journey.
Key Features:
All social links visible in one place
Task submission history with timestamps
Test scores and interview status tracking
Complete application timeline
Admin View (Recruiter Dashboard)
What It Solves: Manual coordination, scattered candidate data, interview day chaos.
Key Features:
Master candidate list with filterable columns (aptitude score, submission status)
One-click access to any candidate's complete profile
Bulk actions: send interview invites directly from profiles
Automated notifications replacing manual DMs
Final Designs